SPANISH TRAIL CRUISERS, INC.
The name of this organization shall be the “SPANISH TRAIL CRUISERS, INC.”
SECTION 1. The purpose of this organization, also known as club, is to serve as a medium of exchange of ideas, information for parts and assistance for automobile enthusiasts.
SECTION 2. This organization will unite fellow automobile enthusiasts to attract prestige and respect within the community.
SECTION 3. It will also be the purpose of this organization to help these owners and enthusiasts become better acquainted, encourage and maintain among its members the spirit of good fellowship, sociality, and fair play through sponsored activities including the use of the automobile and family participation.
SECTION 4. Qualifying Vehicles: All members as of July 1, 2007, are exempted from the following vehicle age requirements. The organization limits membership to owners of classic automobiles or automobiles modeled after classic automobiles. For the purpose of this section, classic automobile is defined as any four wheeled, passenger car or pick-up truck aged 20 years or older. Any vehicle in question may be approved by a majority of members present at a regularly scheduled meeting.
All members specifically acknowledge they have no right to use the Club Marks, Logo, etc. without the expressed written approval from the club.
SECTION 1. Membership Classes. The club shall have only two classes of members, namely: Active Members and Family Members.
(a.) ACTIVE MEMBERS: Active Members and spouses or significant others shall be entitled to receive the Clubs’ publication, a membership card, a copy of the membership roster, notices of all Club Activities, and shall have the right to one vote each at all meetings of the Club Members when voting is required on a topic and they are present at that meeting.
(b.) FAMILY MEMBERS: are not dues paying members and are in the family of an Active Member. Family Members or significant others must be of the same household as the Active Family Member.
SECTION 2. DUES: are payable in advance at the first meeting of the year in January.
(a.) When any member shall be in default in the payment of dues for a period of 90 days, his/her membership may thereupon be terminated by a majority vote of the members present at any regularly scheduled meeting.
(b.) Dues paid by a new applicant on or after October 1st of each year, shall, if the membership is granted, constitute payment of the full dues for the ensuing year.
(c.) Dues paid by a new applicant after January will be $5.00 per month times the remaining months in that year. (I.e.: joining in June would cost 7 x $5 = $35 for the balance of the year.)
SECTION 3. PROBATION, SUSPENSION, OR TERMINATION OF MEMBERSHIP:
(a) Probation: Any member may be placed on probation at any time for any reason outlined in Article 3, Section 3 by the Executive Board. If a member is placed on probation, the President shall immediately notify the affected member of his/her probation in writing. The member will remain on probation until the next regularly scheduled meeting at which time a majority of the members present shall determine the affected member’s membership status.
(b) Suspension or Termination: The membership, by affirmative vote of a majority of all of the members present at a regularly scheduled meeting, may suspend or expel a member for cause. (Examples: public embarrassment for the club or club members, inappropriate behavior during club activities, etc.) Termination of membership will cause forfeiture of dues.
(c) Any vote taken in reference to Article 3, Section 3, will be by written ballot.
SECTION 4. RESIGNATION: Any member may resign by filing a written resignation with the Secretary, but such resignation shall not relieve the member resigning of the obligation to pay dues. Resignation or dismissal will cause forfeiture of dues.
SECTION 5. APPLICANTS: Applicants must render the first years dues of $50.00 with their application for membership when the application is received between October 1st and January 31st. If the application is received after January 31st, section 2 (c) applies. If application is not accepted, dues paid will be returned to applicant. The voting club members will review the application for approval or disapproval. A quorum of 10 members must accept or reject the application. The application will be voted on during the meeting after the receipt date of the application.
SECTION 1. The membership will decide on, by vote, for the established location of meetings to be held.
(a.) TIMES: The meetings will be held the first Tuesday of each month at 7:00 p.m.
(b.) MEETING CHANGES: If meeting times or location are to be temporarily changed, it will be announced at a regular monthly meeting, by phone, mail, web site, and/or email.
(c) QUORUM: Twenty percent (20%) of the entire voting membership must be present at any meeting to constitute a Quorum. For any motion to pass, fifty percent (50%) +1 votes must be cast in favor of the motion; except when changing the Club By Laws where it takes 66% of the votes cast in the affirmative for a change to take place.
SECTION 1. ELECTION: Officers of the organization shall be elected annually by the Membership. Vacancies may be filled or new offices created and filled at any meeting of the membership by Active Members. Nominations for officer positions will be submitted at the October meeting and paper ballots to be submitted at the December meeting for finalization.
SECTION 2. REMOVAL: any officer or agent appointed or elected by the membership may be removed by the membership whenever, in its judgment, the best Interests of the organization would be served.
SECTION 3. VACANCIES: a vacancy in any office because of death, resignation, removal, disqualification or otherwise, may be filled by the membership by vote.
SECTION 4. PRESIDENT: the President shall be the principal executive officer of the organization and shall in general supervise and control all of the business and affairs of the organization. He or She shall preside at all meetings of the members. He or She may sign, along with either the Vice President, the Treasurer, or the Secretary, any and all official documents
SECTION 5. VICE-PRESIDENT: In the absence of the President or in the event of his inability or refusal to act, the Vice-President shall perform the duties of the President.
SECTION 6. TREASURER: If so required by the organization the Treasurer shall faithfully discharge his or her duties as the membership has determined. He or She shall have charge and custody of and be responsible for all funds and securities of the organization. The Treasurer shall ensure an audit trail of all moneys received or earned by the organization. A non-member third party at the end of each fiscal year will audit the treasurer’s accounting of the organization’s monies. Dues can be turned in to either the Secretary or the Treasurer and if to the Secretary, he or she will report those transactions to the members at the next meeting. The Treasurer should Maintain Club Checkbook, Balances and Reconcile bank statements, Receive and deposit funds received, and reports past due Annual dues to the Secretary.
Bank Statements: copies provided to the Secretary and the President.
Work Sheet Stating: Number of checks written
Number of Deposits
Total month end account balance.
SECTION 7. SECRETARY: the secretary shall keep minutes of the meetings of the members in one or more books provided for that purpose, see all notices are duly given in accordance with the provisions of these by-laws or as required by law, be custodian of the organization records, keep a register of the post-office addresses of each member, which shall be provided to the secretary by such member, and in general perform all duties incident to the Office of Secretary and such other duties as from time to time are assigned to him or her by the president or the membership. The Secretary will send out Annual Dues Notices when advised by the Treasurer. Answers correspondence for the Club with the approval of either the President and or the Vice President. Receives dues from the Club Members, as does the Treasurer, and if dues are received by the Secretary, he or she will then pass the monies received to the Treasurer and report these transactions to the membership at the next meeting.
SECTION 1. Committees shall be formed from the membership.
SECTION 2. Committees shall be selected to develop ideas / plans and present them to the president for review and then the membership at the next club meeting.
SECTION 3. Committees shall elect a chairman if the President of the organization does not designate one.
When an individual is approved for membership by the organization, a membership card will be presented to the new member upon receipt of dues from that individual.
BOOKS AND RECORDS
The organization shall keep correct and complete books, records of account, and shall also keep minutes of the proceedings of its membership meetings. Any member may inspect all books and records of organization, at any reasonable time. Books and Records of elected officers shall be presented to the next elected officer of that position the night of the election or before the next general meeting of the membership.
The fiscal year of the organization shall begin on the first day of January and end on the last day of December in each year.
AMENDMENTS TO BY-LAWS
These by-laws may be altered, amended or repealed and new by-laws may be adopted by a 66% majority of the members present at any meeting.